How to become WikiStage Event Organiser?
You like the idea of organising your own WikiStage event?
We love that and we would like to help you to get started. Here’s how you get the license to organise your own event and some tips on what is important to make your event fly.
1) Know why you want to organise it
Get informed; read the information on this website and decide if you share our vision and values. There are many reasons why you may want to organise your own event. Here are some examples:
… experienced the magic of a WikiStage event yourself and want to create this experience for your friends and colleagues
… share our believe that learning can and should be fun and curiosity deserves to be celebrated
… are passionate about something and would like to bring like-minded people together
… can think of a number of remarkable people whose knowledge deserves a greater audience
… would like to add your piece to the puzzle and help share the knowledge of the world
…want to join a growing international community of event organisers
…like the entrepreneurial experience you gain by organising your own high-quality event.
Or maybe you just do it to let the people you know have a great time and see a smile on their face. In contrast, if you want to do it to pursue your own agenda, such as promoting your company, product, political party, religion or world-view, then WikiStage is not for you.
At WikiStage, we celebrate a diversity of perspectives with an open-minded, fact-based approach. The dogmatic and unquestioned postulation of one truth is not compatible with our understanding of “curiosity”.
We equally discourage you from becoming a WikiStage organiser if you only do it to earn money from sponsors and the ticket sales or if your only motivation is to put WikiStage on your CV.
2) How to organise it
WikiStage events are different from traditional conferences, talks or lectures and before you apply for a license, it is useful to get an idea of what organising a WikiStage entails.
The WikiStage formula
There is no complicated rule book for WikiStage organisers, yet, some core features of WikiStage events are essential and constitute the unique WikiStage experience. Among them are that each WikiTalk answers one specific question only and lasts either 3, 6 or 9 minutes. The Stage is designed and all talks and performances are filmed by the organiser, who edits and uploads them to the WikiStage YouTube channel. All speakers are asked to prepare and rehearse their talk and to sign an agreement for the right to their images.
WikiTalks communicate knowledge and insights and no advertising or promotion is allowed on a WikiStage.
A WikiTalk is not a panel discussion or a debate and much of the magic of WikiStage events comes from the alternation of expert talks with music performances or other artists. Think of creative ways to let the audience and speakers experience an unforgettable atmosphere at your event. In short, don’t just organise another conference, but celebrate curiosity!
Theme and speakers
All WikiStage events do have a theme. Which theme you chose mainly depends on whether your event will be interdisciplinary or focus on one particular field. For interdisciplinary events, a theme, such as “Make the Difference” might be the right choice. If you focus on one subject area, your theme might me: “Energy for the future”.
One of the core values of WikiStage is openness. In this spirit, organisers are encouraged to invite speakers from various backgrounds who can offer different perspectives.
Speakers are never paid to speak
Feel free to organise your event in your language.
Location, design and sponsors
Great locations are universities, theatres, libraries or museums. WikiStage events can also happen in a café, open air or in traditional conference locations. What is important is to create a special atmosphere: design a WikiStage and pay attention to details. Your creativity is the only limit when it comes to designing badges, an event brochure or serving snacks and drinks.
We encourage you to win the support of partners and to raise money for your event from sponsors. Yet, no sponsor can have his logo on stage during a WikiTalk and no sponsor can deliver a WikiTalk at your event. As organiser, you are in charge and always stay independent.
Attendees and marketing
Communicate about your event and invite your community to participate. Create a website or blog as well as social media accounts with your particular event name. If you are the organiser of “WikiStage Stanford”, make sure people understand which WikiStage event you are representing by always using that specific name.
You can publish your event in newsletters and event agendas. Find media partners to gain visibility and invite bloggers and journalists. Keep the ticket price affordable but make sure you cover the costs of your event.
3) Apply for a license
To ensure quality, each WikiStage event organiser needs to have a license which grants you the right to use the WikiStage brand for your event. Do not start organising your event before you obtained a license for it.
To apply for the license, go to this link and write what you want to do. Tell us why, where, and when you would like to organise your WikiStage event.
Help us understand who you are and how you want to go about organising it. Let us know if you already have a potential location, theme, speakers or sponsors in mind. Also, think about which name you want to give to your event. If you are organising an event in Venice, you might want to apply for the “WikiStage Venice” license. If you organise your event in the Oslo Library, then apply for “WikiStage Library of Oslo”.